Academic Regulations and Standards
Academic dishonesty, of which cheating and plagiarism are the most common examples, is a serious violation of the principles of higher education. Daemen College takes the position that academic honesty is to be upheld with the highest degree of integrity. The College has a responsibility to support individual thought and the generation of new ideas. This cannot be done when violations of academic honesty go unchallenged.
Examples of academic dishonesty include, but are not limited to:
- use of any unauthorized assistance in taking quizzes, tests, or examinations;
- dependence upon the aid of sources beyond those authorized by the instructor in writing papers, preparing reports, solving problems, or carrying out other assignments; or
- the acquisition, without permission, of tests or other academic material belonging to a member of the College faculty or staff.
- any form of plagiarism, which includes, but is not limited to:
- the use, by paraphrase or direct quotation, of the published or unpublished work of another person without full and clear acknowledgement; or
- the unacknowledged use of materials prepared by another person or agency engaged in the selling or distributing of term papers or other academic materials; or
- submitting previously or simultaneously submitted work —in whole or in substantial part—from another course for academic credit in a second course, without prior and expressed consent of the instructor.
In an instance where there has been a violation of the principles of academic honesty, the instructor may choose to follow one or more of a number of possible alternatives including but not limited to: (1) automatic failure of the work; (2) automatic failure of the entire course; (3) recommending expulsion from the degree program; or (4) recommending expulsion from the College. The student may appeal the instructor’s determination in accordance with the Grade Appeal Procedure.
When a faculty member determines a violation of academic honesty has occurred, he/she will first notify the student in writing. A copy of this letter, together with a written description of the case with supporting evidence will also be submitted to the Associate Dean of the College. Should there be no additional notifications of academic dishonesty, the initial record will be destroyed one year after the student’s graduation from Daemen College.
Upon receipt of additional reported offenses, the Associate Dean will formally present the materials in the file to the Committee on Academic Standards (CAS) for review and recommendation of any additional sanctions beyond those imposed by the instructor. The Associate Dean will also notify the student that the materials will be the subject of CAS deliberation and will recommend that the student write a letter regarding the offense to the CAS for purposes of clarification, explanation or denial. CAS review will be held in a timely manner as determined by CAS. All faculty members who have reported offenses on the part of the student will be invited to participate in the deliberations. In cases where expulsion is recommended, either from the degree program or the College, final authority rests with the Dean of the College.
General Conduct Regulation
The College reserves the right to dismiss or request the withdrawal of any student whose academic standing, conduct, or manner renders his/her continued attendance at Daemen College undesirable.
The College Year
The academic year consists of two semesters of approximately fifteen weeks (including examination periods) each. The Fall semester begins in late August/early September; the Spring semester begins in January. Classes are also offered during a 3-week Intersemester Session (January), two 4 1/2-week Summer Sessions (I: June; II: July/ August), and a 9 1/2-week Summer Session (III: June through early August). An Academic Calendar published annually governs the beginning and end of terms, class meetings and final examination dates, and administrative deadlines. Class schedules published each semester on WebAdvisor (accessible to guests as well as the Daemen community) assign times and places for courses. Final examination schedules are released early in each semester.
Degree & Curricula Rules
A student must complete a program of 120-202 semester hours (includes all entry-level programs leading to both baccalaureate and post-baccalaureate degrees) with a minimum grade point average of 2.00 (equivalent to C) for graduation. Within this program, he/she must complete the core curriculum (including studies in courses meeting the specified competencies as well as other core requirements) and fulfill all program and departmental requirements, which may include but may not be limited to a higher grade point average.
In-Residence Course Work Requirement
In order to earn a degree from Daemen College, students are required to complete a minimum of 30 credit hours of course work in residence. In-residence course work may include, but cannot be limited to, supervised field placements such as student teaching, clinical internship, and Career Field Experience. Challenge Exams, CLLE credit and Cross Registration credit are NOT acceptable in fulfilling the in-residence course work requirement. The final semester’s course work (whether full or part-time) before graduation must be taken in residence.
Students who participate in one of Daemen’s structured off-site programs are not required to take their final semester’s course work in residence; however, these students are advised against cross registration and/or completing course work at other institutions during the final semester since possible delays in receiving official transcripts from the other colleges will postpone a student’s graduation/degree conferral. Official transcripts which reflect all final grades earned for course work completed at other educational institutions/agencies and applicable to Daemen degree requirements must be received by the published deadline for receipt of grades for prospective Daemen College graduates.
Graduate Program Information
For academic regulations and standards pertinent to post-baccalaureate graduate programs, consult the Daemen College Graduate Catalog. Regulations and standards contained in this Catalog apply to linked undergraduate/graduate programs in Accounting, Health Care Studies/Athletic Training, Physical Therapy, and Physician Assistant Studies.
Class Status/Anticipated Graduation Year
Class status is ordinarily defined in terms of the anticipated graduation year. The anticipated graduation year is determined by the requirements a student has met within the department and/or the credits outstanding for completion of degree requirements. For financial aid purposes and online registration priority, however, class status may be defined in terms of credit hours earned rather than credit hours outstanding: for financial aid purposes and on line registration priority, sophomore status is typically attained at 26 credit hours, junior status at 56 credit hours, and senior status at 90 credit hours.
Admission to Upper Division of Department/Professional Phase of Program
In the second semester of his/her sophomore year (third year for Physical Therapy majors), the student is required to make formal application in writing to the chairperson of the department in which he/she wishes to earn a degree. Transfer students who are beyond the status of second semester sophomore are required to submit this written application after they have completed one semester of academic work at Daemen College. For specific time deadlines, procedures and requirements for admission to the upper division/professional phase of various programs, consult with the academic advisor or department chairperson and review the specific departmental statement in this catalog and published on the departmental web pages, and on the Program Plans accessible from the Registrar's web page.
Change of Curricula
Daemen College reserves the right to make changes in all curricula and/or upper division/professional phase entrance requirements. Students enrolled at Daemen College must meet all requirements if changed or amended by the College.
Dual Degrees, Double Majors and Minors
Students may opt to pursue completion of requirements for more than one program. Completion of requirements in a second program will be stated on a student’s transcript; however, this does not necessarily result in the conferral of multiple degrees/ diplomas. The pursuit of a dual degree is defined as matriculation in a second program leading to a second degree conferral. The pursuit of a double major is defined as pursuit of coursework in a second program leading to a statement of completion (on the transcript) of the second major’s requirements but not a second degree conferral. Students should consult with the Registrar for further details. The pursuit of dual degrees and double majors may also have financial aid implications. Students should consult with the Financial Aid office for details.
Select degree programs include automatic completion of a minor as part of one’s degree requirements; others do not. Students may wish to pursue completion of one or more minor(s). Consult the “Programs of Study” section in this catalog, or the Program Plans option accessible from the Registrar's web page, for a complete listing of available minors.
Students wishing to change major, file for a dual degree or double major, or declare a minor must file the necessary form with the Registrar’s office.
Course Substitutions and Curriculum Waivers
In exceptional cases, a student may petition for a course substitution or waiver of a departmental and/or degree requirement and/or core requirement. The student will submit to the Committee on Academic Standards a written request fully stating the rationale. The student will ask his or her advisor to send a written recommendation to the Committee on Academic Standards; the Committee will request a written recommendation from the chairperson of the department from which waiver or substitution is requested. The Committee on Academic Standards will make the final decision.
Requests for waivers or substitutions relative to core electives, upper division core requirements, requirements of quantitative literacy, and/or service learning and/or writing intensive studies may be considered in exceptional instances. Requests should be referred to the Core Director.
If a course substitution request is based on a student’s disability, the student shall also furnish, in addition to his/her petition and advisor’s recommendation, appropriate documentation of the disability to the College’s 504/ADA Officer (Associate Vice President for Academic Affairs). Provided that the documentation appears to support the student’s request, the request shall be construed as a request for reasonable accommodation of a disability and it shall be the role of the Committee on Academic Standards only to determine whether the request may be granted without compromising the essential nature of the student’s academic program. For further details on the College’s policy on the accommodation of students with disabilities, see the Accreditation and Institutional Policies section of this Catalog or contact the Associate Vice President for Academic Affairs at (716) 839-8301.
A full-time student will carry 12-17 credit hours each semester. Select degree programs require that 17+ credits are completed in one or more semesters. There is no additional tuition charge for these credits, provided that the student has followed the suggested course sequence referenced on the Program Plan as published by the Registrar’s office. Some programs require study in summer sessions, for which additional tuition charges are assessed. Students who are out of the regular course sequence as a result of transferring into a program, changing major, and/or deficient academic performance are subject to additional tuition charges for semester course loads exceeding 17 credit hours. Work in excess of the normal load may be undertaken only with special permission and at additional cost to the student. Except in unusual cases or unless required by the student’s program, the course load should not exceed nineteen semester hours. A student on the Dean’s List may have the full-time tuition charge cover up to and including 21 credit hours in the semester immediately following the semester during which the Dean’s List status was achieved.
The Dean’s List privilege is applicable only to terms in which the student's status is classified as undergraduate and does not extend to students who earn an Incomplete grade in a given semester unless all “I” grades for the semester have been changed. Consult the Dean’s List section of this catalog for the complete policy relative to the applicability of the Dean’s List tuition credit for intersemester and summer terms.
Progress Toward Completion of Requirements
All matriculating students, together with their academic advisor, should regularly monitor their progress towards completion of degree requirements and should verify their progress by generating their program evaluation on line.
Evaluations may be completed on a student’s current major or any other program in which a student is interested. Questions regarding program evaluations should be directed to the Registrar’s office.
It is strongly recommended that students generate their program evaluation regularly and definitely prior to preparation/update of their education plan and registration for courses.
Grades are accessible to students on line. At mid-term, grades are reported for those courses in which work is deficient (C- grade or lower). Final grades are reported at the end of each term. With the exception of the Unauthorized Withdrawal (UW), mid-term grades are not recorded on the student’s transcript. Students earning mid-term and/or final grades which are deficient (C- grade or lower) should contact their academic advisor to discuss the next appropriate course of action to be taken.
Grade Appeal Procedure
1. A student with questions or complaints about an assigned final course grade shall first discuss the matter with the course instructor within 30 days of the posting of the grade. In the event of serious illness or absence from Western New York (or other instructional site vicinity) of either the student or the faculty member, an extension may be granted by the appropriate divisional dean. The instructor is expected to provide an appropriate explanation of the student's grade and, if the student's appeal is meritorious, to be willing to change the grade.
2. If the student's concerns remain unresolved following discussion with the instructor, the student may appeal in writing to the chair of the department in which the grade was given. This written appeal must be made within 45 days of the posting of the original final grade. All supporting documentation must be submitted at this time, with the written appeal. The department chair shall review the student's appeal and consult with the course instructor. The department chair may support the instructor's evaluation or may recommend to the instructor that the grade be changed. (If the department chair is the course instructor whose grade is under appeal, the divisional dean shall handle the appeal at this stage.)
3. Should the complaint still remain unresolved, an ad hoc grade appeal committee shall be constituted, comprising:
a. All full-time faculty within the department, including the department chair and, if applicable, members of the Departmental Personnel Advisory Committee. (Per Faculty Handbook section V, C. A department with fewer than 3 full time, tenured faculty shall have a DPAC consisting of all full time members of the department and up to 3 total tenured faculty members from other departments. For departments with fewer than 3 full time, tenured faculty members, the DPAC serves the function of the department faculty.)
b. The dean of the division in which the department is housed, unless the grade under appeal has been given by said dean (or the dean is a member of the departmental faculty as described above), in which event, the dean of the other division shall serve.
c. Two faculty members from the Committee on Academic Standards - one to be chosen by the student and one by the course instructor.
d. If the grade under appeal is given by an adjunct instructor, then he or she will be invited to join the committee.
Formal minutes will be taken of the meeting. The first committee meeting will be called by the department chair. If the grade under appeal has been given by the department chair, the first meeting will be called by the division dean. The committee shall meet within two weeks of receiving the written appeal.
It will be the responsibility of the student to demonstrate that the grade should be changed.
This committee shall examine all pertinent documentation, may interview the student and the course instructor, or consult with any other parties it may deem appropriate. The divisional dean shall act in a non-voting, advisory capacity with regard to observance of all pertinent College policies and procedures. The ad hoc grade appeal committee shall render its written decision to the student and faculty member within 7 days. The committee may recommend that the instructor change the grade; if the instructor refuses, s/he shall provide a written explanation to the committee. Should the committee find the explanation unpersuasive, it will recommend to the department chair that the grade be changed. If, following consultation with the instructor, the instructor still refuses to change the grade, the department chair shall have authority to change the grade notwithstanding the objection of the instructor. (If the instructor is the department chair, the divisional dean shall handle the chair's duties here described.)
Grade appeal procedure for Interdisciplinary (IND) courses: The "department chair" shall be either the chair of the department in which the instructor is housed, if applicable, or the Core Director, at the discretion of the department chair (if applicable). Departmental faculty members of the ad hoc grade appeal committee shall be appointed by the Core and Interdisciplinary Studies Committee; both divisional deans shall serve; and two members of the Committee on Academic Standards shall be selected as per point 3.c. above.
The rating scale used in grading student’s work follows:
Grade Quality Points
A range: A/A-: Excellent
B range: B+/B/B-: Above Average (given for work of high quality)
C+ and C grades: Average (given for satisfactory work, the standard performance of the college student)
C- and D grades: Passing (given for work that is passing but below the standard set for mastery of a course and for graduation
- F Failure (given for inferior work; credit can be earned only by repeating the course) 0.0
- AU Audit (satisfactory, but not for credit)
- AX Audit (unsatisfactory due to non-attendance)
- I Incomplete (given when a course has been left incomplete with respect to specific assignments, which may include the final examination)
- W Withdrawal (given when courses are dropped after the last day for drop/add and no later than the last day for authorized withdrawal)
- UW Unauthorized Withdrawal (may be given until midterm to students not attending but not officially withdrawn)
The mark of Incomplete will be assigned only in cases of illness or prolonged or repeated absences for reasons beyond the control of the student, and only if the student has a substantial equity in the course. Unless an earlier deadline is given by the instructor, students receiving Incomplete grades have until the end of the subsequent semester (regardless of enrollment in that semester) to complete the work. Students should consult with the course instructor regarding the exact day when all outstanding work for the course must be completed. (The student should NOT re-register for the course in that subsequent semester.) The instructor is required to submit to the Registrar’s office the change in grade from Incomplete by the day when grades are due for that semester.
An Incomplete grade which has not been repaired by the deadline will automatically be converted to a grade of “F” on the student’s transcript. In exceptional circumstances, a student may formally appeal for an extension of an Incomplete grade; appeals should be directed to the Committee on Academic Standards through the Associate Vice President for Academic Affairs. Once an Incomplete grade turns to a grade of “F”, a student must re-register for the course if he/she wishes to earn credit for that course. Students with grades of Incomplete are not eligible for Dean’s List status until all Incomplete grades for the semester have been changed.
The grade of UW (unauthorized withdrawal) is given at mid-term to students who are consistently not attending class but who have not officially withdrawn. There is no tuition refund for an unauthorized withdrawal. Students may not resume attendance in classes for which UW grades have been assigned. Any student wishing to appeal the assignment of a UW grade should consult with the instructor assigning the grade, and may appeal to the Committee on Academic Standards if the matter is not resolved at the student-instructor level.
Pass/Fail Grading: Applicable only to designated credit or non-credit courses
- P Pass (credit granted; no quality points assigned)
- F Fail (no credit granted for the courses; no quality points earned and the F factors into the grade point average [GPA] )
The Satisfactory/Unsatisfactory grading scale is implemented at the student's request and with the following stipulations: applicable to courses credited as free electives only for the student's major; not applicable to courses which are part of the major and/or declared minor, or prerequisites to such studies; limited to 12 credits total. Students opting for S/U grading must meet the following criteria: must have earned a minimum of 24 credits at Daemen College; minimum cumulative GPA of 2.00; have a declared major. The student must file the completed S/U grading request form (including all required signatures) with the Registrar's Office by the last day for drop/add for the term in which the course is being taken. The S/U grading has no impact on the GPA.
- S Satisfactory (credit granted; no quality points assigned; applies to courses in which the instructor assigns a grade of A through D)
- U Unsatisfactory (no credit granted; no quality points assigned)
NOTE: The letter grade earned may be recovered upon filing the completed grade recovery request form (including all required signatures) with the Registrar's Office, and in instances when: due to a change of major, the course is now required as part of the major; the student has more than the allowed 12 credits in S/U graded courses; the letter grade is required by a graduate or professional school.
Grade Point Average (GPA)
Quality points are the values assigned to a course on the basis of the grade received. The scholastic standing of a student is determined by course grades and is expressed as a cumulative grade point average. The grade point average is the ratio of quality points earned to the number of credits in which letter grades (A-F) are earned.
The Daemen College transcript will reflect all courses taken at Daemen, both undergraduate and graduate, if applicable. Three cumulative grade point averages are indicated as part of the student’s record: undergraduate; graduate; combined undergraduate and graduate. The division (undergraduate or graduate) in which a student is enrolled at the time of completion of the course determines the GPA in which a course is included. Students classified in the undergraduate division who earn a semester and cumulative GPA of 2.00 are considered institutionally to be in good standing. Each academic program has criteria for acceptable performance within the program and a student’s continuance in the program may be reviewed on the basis of such criteria. Quality points are awarded for credits earned at Daemen College, Daemen-sponsored international programs and exchanges, and cross registrations.
To improve the grade point average a student may wish to repeat a course. A student should confer with the advisor about the appropriateness of repeating a course. When a course is repeated at Daemen, only the higher grade is used in computing the grade point average, although both grades appear on the transcript. See “Repeating a Course” section for further information on course repetitions.
Academic Bankruptcy Policy
The College's academic bankruptcy policy is intended to allow students who are pursuing a new academic program and who are currently maintaining good academic standing to repair their cumulative grade point average (GPA) by "bankrupting" certain course work taken while pursuing their former academic program. The record of course work taken and grades earned still appears on the student's official transcript; however, both credits and quality point values are removed from the record of credits earned and the cumulative grade point average, respectively. A notation on the official transcript will indicate which courses have been bankrupted. Academic bankruptcy is available only to undergraduate students (including students in linked undergraduate/ graduate programs). The following criteria apply to the academic bankruptcy program:
- The student must have changed his/her major and maintained a minimum semester GPA of 2.50 for at least one full-time (minimum 12 credit hours) semester following the change of major. Consideration may also be given to a semester GPA based on part-time attendance if the student's ordinary pattern of attendance has been part-time.
- Application may be made no earlier than upon completion of the first full semester in the student’s new major, and no later than the semester before the semester of anticipated graduation.
- Only courses required in the student’s former major may be bankrupted. Learning communities and other courses taken strictly for core credit may not be bankrupted.
- No more than 18 credit hours may be considered for bankruptcy. Bankrupted coursework must have been taken in no more than two semesters (including summer sessions) and the semesters must be consecutive.
- A bankrupted course may not be repeated. Therefore, if a specific course is still required in the student's new major, it may not be bankrupted.
- Regardless of the number of semesters or number of credit hours included in a student's petition for academic bankruptcy, a student may declare bankruptcy only once.
- A successful petition for academic bankruptcy has no retroactive effect on any academic determinations made prior to bankruptcy, including but not limited to: academic probation, suspension, or dismissal; determinations of ineligibility to pursue application to upper division/professional phase of College programs; Dean's List eligibility; financial aid eligibility; or tuition liability. A student with bankrupted course work is eligible for graduation and other honors which are based on cumulative GPA.
The student must submit a written petition to the Committee on Academic Standards, clearly identifying the specific course work for which bankruptcy is desired. A letter of recommendation from the student's current faculty advisor should also be submitted.
The Committee on Academic Standards will review the petition for compliance with program criteria and may, at its discretion, consider the entirety of the student's academic record in rendering its decision. Note well: Students receiving financial aid should meet with a financial aid counselor prior to petitioning for bankruptcy to determine the effects of the petition on one's present and future eligibility for aid.
A matriculated undergraduate student who attains a grade point average of 3.30 in any one semester is eligible for the Dean’s list provided he/she has been enrolled for twelve credit hours of course work, nine of which must be in course work which utilizes the letter grade (A, B, C, D, F) scale. Dean’s List students receive a Dean’s List Certificate which recognizes their superior scholarship, are named in a national register of Dean’s Lists, and may have their full-time tuition payment (which ordinarily covers a maximum of 17 credit hours) cover up to and including 21 credit hours in the semester immediately following the semester during which the Dean’s List status was achieved. Alternatively, a student may use the Dean’s List tuition credit for a 50% discount on one three credit hour Intersemester or Summer Session course. Students attaining Dean's List status for Fall may use the discount for the Intersemester or Summer immediately following; students attaining Spring Dean's List status may use the discount in the Summer immediately following. The discount may not be used for Study Abroad or other off-campus learning experiences. Students wishing to apply the Dean’s List tuition credit to Intersemester or Summer studies must inform the Student Accounts office. Please note that Dean’s List credit for an Intersemester or Summer course may be used only once in the student’s Daemen College career.
The Dean's List privilege is applicable only to terms in which the student's status is classified as undergraduate. Students earning Incomplete grades are ineligible for Dean’s List until all “I” grades for the semester have been changed. Students classified as graduate students are not included on the Dean’s List.
The following honor societies have chapters at Daemen College:
Beta Beta Beta (Natural Science)
Kappa Delta Pi (Teacher Education)
Lambda Iota Tau (English & Foreign Languages)
Phi Alpha (Social Work)
Psi Chi (Psychology)
Sigma Beta Delta (Accounting & Business Administration)
Sigma Pi Epsilon Delta (Special Education/Inclusion)
Sigma Theta Tau (Nursing)
The BACCALAUREATE DEGREE WITH DISTINCTION is awarded to students who have maintained a high degree of scholastic excellence. Traditional Latin honors are conferred at Commencement and noted on the student’s diploma:
- Summa Cum Laude for a 3.70 cumulative grade point average.
- Magna Cum Laude for a 3.50 cumulative grade point average.
- Cum Laude for a 3.30 cumulative grade point average.
Students must have completed a minimum of 60 hours of actual Daemen coursework to qualify for these honors. CLLE and challenge exam credit are not allowed as part of the 60 credits of required coursework. Students with fewer than 60 hours of Daemen credit at graduation will be eligible for Latin honors based upon the following standards:
- The Daemen GPA must be appropriate for the honor to be bestowed AND
- The GPA for all college work, inclusive of accepted transfer coursework as well as Daemen coursework, must be appropriate. Therefore no honor will be bestowed that is not supported by both the Daemen GPA and the “all college work” GPA. (Example: If a student has a GPA of 3.30 for all college work, but a Daemen GPA of only 3.20, no honor would be accorded. Conversely, if the “all college work” GPA = 3.20 and the Daemen GPA = 3.30, no honor would be accorded.)
The MARY ANGELA CANAVAN AWARD for commitment to ideals of service was established by the Student Association in honor of the late Sr. Mary Angela Canavan, president emeritus of the College, and is awarded at commencement.
The ALUMNI SENIOR AWARD (given by the Alumni Association) is presented at baccalaureate to a student who has distinguished himself or herself in service to others.
The PRESIDENT’S AWARD is awarded each year to a member of the senior class who has demonstrated outstanding leadership.
The CHARLES L. LUMSDEN AWARD for Academic Excellence is presented annually to an outstanding member of the graduating class. The award recipient must have completed a minimum of 75 credit hours in actual course work at Daemen College.
Academic Standing: Probation, Suspension, Dismissal, Appeals
A student whose grade point average falls below 2.00, either cumulatively or in a given semester, will be placed on academic probation for the following semester. Failure to achieve at least a 2.00 semester average at the end of the term in which the student is on probation may result in suspension or dismissal from the College for academic reasons. Suspension is a temporary separation from the College, after which the student is again eligible to register for Daemen College courses. Dismissal is a termination of the student’s relationship with Daemen College; a dismissed student must apply for readmission should he or she wish to re-enroll. Conditions of probation include limitations on participation in extracurricular activities and such other conditions as the Committee on Academic Standards may determine. Failure to abide by such conditions together with failure to raise the GPA to an acceptable level will result in suspension or dismissal. If at the end of the sophomore year, a student does not have a 2.00 cumulative GPA, he/she will ordinarily be dismissed. The Committee on Academic Standards may, at its discretion, consider evidence of exceptional circumstances in determining whether a student should be suspended or dismissed. The Committee also sets any conditions which must be met by students returning from suspension or by dismissed students applying for readmission. Dismissed students desiring readmission must contact the Office of Admissions and be prepared to give evidence of their ability to maintain satisfactory academic performance should they be readmitted to the College.
Students may appeal decisions of the Committee on Academic Standards by writing the committee in care of the Associate Vice President for Academic Affairs/Associate Dean of the College, who chairs the committee. Appeals should include any pertinent supporting documentation, recommendations from faculty, and an action plan for improved academic performance.
A student who gives evidence of very poor scholarship may be subject to dismissal at the end of any semester whether or not he/she previously incurred probation.
Regular and prompt attendance is expected at all classes and officially scheduled programs and activities. A student who is absent from class for any reason whatsoever will be required to make up the work to the satisfaction of the instructor. A student anticipating or having a prolonged absence from class (three or more class days), due to illness, accident, or death in the family, should report this absence to the Registrar, who will convey the information to the appropriate instructors. Upon return, it is the student’s responsibility to discuss his or her standing in the course with the instructor, who will advise of the appropriate course of action to be taken.
Students register for classes on line. Advance registration is held for each semester, intersemester, and summer session. Students advance register on a priority registration schedule based upon class status as defined by credit hours earned (inclusive of accepted transfer credits). Students pursuing an Honors program degree may register on the day prior to the opening of the registration window for their class. Registration windows remain open throughout the drop/add period for the term. Some courses require special permission in order to enroll and therefore must be processed in the Registration office. Permit forms may be downloaded from the Registrar’s web page.
Students plan their schedules assisted by faculty advisors, and make payments to the Student Accounts Office according to the regulations published in the College Catalog and announced by the Student Accounts Office. Students complete and submit their registration worksheet electronically to their advisor for review and approval. Advisors may wish to meet with their advisees prior to approving the student’s proposed education plan. Once the advisor approves the plan, the student will receive notification by email, thereby enabling the student to register on line. NOTE: The advisor’s approval of the plan does not constitute registration in courses: the student must complete the on line registration process in order to be registered in courses. In order to register, students must comply with New York State immunization laws. Refer to the Student Services: Health Services section of this catalog for further details.
In the event of cancellation of a scheduled class by the College, any students registered in the class will be notified via their Daemen email account or telephone and recommended to contact their faculty advisor and/or the Office of Academic Advisement for assistance in selecting a replacement class. Every effort is made to ensure that students are informed of cancellations as expeditiously as possible and effectively assisted in revising their schedules.
Change of Name and Address
As soon as possible after any change of name and/or address occurs, students should notify the Registrar's Office. The Change of Address form may be downloaded from the Registrar's web page. Name changes will be executed only when the notification of name change is accompanied by a copy of the legal document which verifies the name change. Students whose permanent address is in a foreign country (excluding Canada) must provide the Registrar’s office with a local address, telephone number, and contact person.
Every student currently enrolled at Daemen College is furnished with a Daemen email account. The Daemen email account will remain active during periods when a student is on a leave of absence or academic suspension. Certain important notices may be sent only via email to the student’s Daemen email account. Students are responsible for checking their Daemen email account on a regular basis.
Changes in Registration
There are two types of changes which may be made to a student’s schedule:
- Drop/Add: completed on line during the first week of classes (exact dates are published in the Academic Calendar on the Daemen web page). Dropped courses processed during the drop/add period are not reflected on the transcript.
- Authorized Withdrawal/Change in Status from Credit to Audit: completed in the Registration office. After the last date for drop/add, a student wishing to withdraw from a course must file an official withdrawal form (and secure all required signatures) by the last date for authorized withdrawal for the term (approximately two-thirds of the way through the term; exact date is published in the Academic Calendar published on the Daemen web page). Please note that non-attendance does not constitute an official withdrawal and may result in receipt of an Unauthorized Withdrawal or a failing grade in the course.
In exceptional cases, the student may petition the Committee on Academic Standards through the Associate Vice President for Academic Affairs/Associate Dean of the College for an authorized late withdrawal. A written recommendation from the student’s advisor, course instructor(s) and appropriate documentation of the reason for the withdrawal request must be provided to the Committee. Course withdrawals are reflected on the transcript.
Repeated patterns of withdrawal will be cause for review by the Committee on Academic Standards. Course withdrawals/changes in status from credit to audit may also have tuition implications and adverse financial aid consequences. Students who receive financial aid should consult with a Financial Aid Counselor to determine if the withdrawal(s) will affect continued aid eligibility. They should also consult the financial section of this catalog for tuition implications.
Repeating a Course
A student may need or desire to repeat a course for a better grade. Students are encouraged to discuss the matter with their academic advisor. When a course is repeated at Daemen, only the higher grade is used in computing the grade point average, although both grades appear on the transcript. In instances where the student transfers a repeat of a Daemen course, the Daemen grade is deleted from the student’s GPA, although the grade continues to appear on the transcript. Repeating a course may affect New York State Tuition Assistance Program (TAP) eligibility. Please note that TAP will not pay for courses for which a passing grade was received unless the student is registered for at least 12 credit hours of TAP eligible course work in ADDITION to the repeated course. Students should consult with the Offices of Financial Aid and Registrar for further information. Consult separate departmental sections of this catalog for additional restrictions on course repeats.
Financial Aid Considerations
NOTE WELL: Decisions to repeat courses, drop courses, or take incomplete grades should be made only after careful consideration by the student and consultation with the student’s academic advisor and the offices of the Registrar (regarding Tuition Assistance Program [TAP] awards) and Financial Aid. TAP recipients should make careful reference to the Satisfactory Academic Progress chart in the Financial Aid section of the Catalog to determine not only whether there will be an immediate effect on student aid eligibility, but the effect any decision to drop or repeat courses will have on the student’s future ability to maintain satisfactory academic progress. The offices of Financial Aid and Academic Advisement are able to assist students in clarifying both immediate and long-term educational goals.
Withdrawal from the College
A student who withdraws from the College before completing a degree is required to fill out a Leave of Absence/Withdrawal Form. This form is available in the Office of Academic Advisement and on line. Upon completing the form, the student arranges for an exit interview with Academic Advisement. Upon completion of the exit interview, the withdrawal process is finalized. Return after withdrawal from the College necessitates a formal application to the Office of Admissions for readmission. A student accepted for readmission following withdrawal must meet all requirements in force at the time of the student’s return to the College.
If a student withdraws from the College after the last date for authorized withdrawal, a formal, written petition for a withdrawal from all classes must be presented with a letter of support from a faculty advisor and with available substantiating documentation when appropriate for consideration by the Committee on Academic Standards. Filing for withdrawal does not preclude suspension or dismissal at the conclusion of a semester.
If a student withdraws from all classes before the end of the semester, the student should use the Withdrawal From All Courses form, which is available in the Office of Academic Advisement. If the student intends to register for the subsequent semester, no other form is needed. If the student does not intend to return for the subsequent semester, the Leave of Absence/ Withdrawal Form should also be completed.
Leave of Absence Policy
A leave of absence from the College may be granted to students for reasons other than academic difficulties for up to one full year after the end of the semester in progress. Full-time students who do not intend to return in a subsequent semester must file for a Leave of Absence in order to remain classified as an “active” student. Part-time students are permitted to skip one semester between registered periods without having to file for a Leave of Absence. If the part-time student does not return after one semester of absence, the student must file for a Leave of Absence in order to remain classified as an “active” student. The leave requires final approval by the Office of Academic Advisement and begins after the end of the semester in progress. Students desiring a leave of absence should complete the Leave of Absence/Withdrawal Form available on line and in the Office of Academic Advisement. The student must indicate his/her intended date of return to the College on the form. If the student does not return to the College on or before the appropriate date, he/she will be considered as having withdrawn from the College. Withdrawal necessitates a formal application to the Office of Admissions for readmission. A student returning from a Leave of Absence must meet all requirements in force at the time of the student’s return to the College. Students taking a Leave of Absence who have received long-term loans must consult the Financial Aid Office for information about loan repayment obligations. Students taking a Leave of Absence who are receiving other forms of aid should consult both the Office of Student Accounts and the Financial Aid Office before leaving Daemen. Filing for a Leave of Absence does not preclude suspension or dismissal at the conclusion of a semester.
Students who were placed on probation at the time they took a leave or withdrew will, upon their return, continue to be on probation and will be required to meet the conditions set by the College while they are on probation.
Policy for veteran students: Once enrolled and certified as a Daemen student, should you have to suspend your study due to service requirements, you may withdraw from courses with no financial liability. Depending upon the duration of service required, other options may be available to students who feel they have significant investment in the semester and who do not wish to withdraw from a semester entirely. In each case, you must notify Certification Officers in the Registrar’s Office of your impending service requirement, and to discuss financial options available to you. Regardless of the financial option chosen as a result of the service requirement, all service members may return to their academic program upon completion of service requirements.
Transcripts are released only at the written permission of the student. Official transcripts may be sent to outside parties; students generally receive a student copy. The student's signature must be included on the request, which may be delivered, faxed, or sent to the Office of the Registrar. Students may complete the transcript request form (downloaded from the Registrar's web page) or send a letter of request. Processing time is generally 3-5 business days from the date of receipt of the request, longer during peak periods. Consult the Registrar’s web page or the Registrar's Office for further details. The transcript reflects both undergraduate and graduate studies at Daemen. Transcript fees are the responsibility of the student and are as follows: $5.00 per transcript, $4.00 per transcript from September through August of the student’s graduation year. Transcript fees must be paid in full when the request for a transcript is submitted. Payment options are referenced on the Registrar’s web page. Transcripts or any document which is generally accepted in lieu of a transcript (including licensure applications for professional programs) will not be sent for any student whose financial obligations to the College have not been satisfied.
Daemen students desiring to transfer to another institution may anticipate that credits from Daemen, as a regionally accredited institution, will generally (pending minimum grade requirements of the new instiitution) be acceptable to the receiving institution. However, students are strongly advised to contact the receiving institution to ensure not only the general acceptability of all credits but their acceptability to fulfill specific requirements in the student's desired program at the new institution.
Degrees are conferred three times each year (January 15, May - date announced annually, September 30). One Commencement ceremony is held in May and is open for participation by that year’s January and May graduates. September graduates are eligible for participation in the Commencement ceremony held in the subsequent year.* A student will graduate, i.e., have the degree conferred, only when degree requirements are satisfied in full and all final grades are on record in the Registrar’s office. (Consult the academic calendar for the date when grades are due.) An Application for Degree form must be submitted to the Office of the Registrar by the first week of October for prospective January and May degree conferrals and by early June for September degree conferrals. Consult the academic calendar for the exact application due dates. Until the application is filed, a student will not be included on the Commencement list, will not receive any Commencement-related communications (email, regular mail), will neither have his/her academic record reviewed for determination of status on completion of degree requirements nor receive clearance for graduation, and will not be eligible to participate in the Commencement ceremony and related activities.
Diplomas will state the degree and graduation honors conferred. Completion of an honors degree program is also reflected on the diploma. Students may list their name on the Application for Degree (and the diploma) as it appears on the academic record or another preference. Replacement diplomas are issued upon request and for a fee. Consult the Registrar’s web page or the Registrar's Office for details and fees. Replacement diplomas are marked as such. Diplomas and replacement diplomas are withheld until a student’s financial obligation to the College has been satisfied.
Pending compliance with established criteria, there are instances when prospective September graduates may “walk” in the Commencement ceremony held in May of that same year. Eligibility criteria and applications are available on the Registrar’s web page.
Special Enrollment Rules
Continuing students who wish to take a course at another institution and transfer the credit to Daemen to meet a program requirement may do so through the standard transfer of credit system or the cross registration program.
Some programs restrict the number of credits transferred in the major and/or in non-major requirements. Consult the academic department for details.
Note: Completion of core credits via transfer courses: Transfer courses (including cross registrations), except for courses equivalent to CMP 101 College Composition which satisfy the Communication Skills and Information Literacy competencies, will not satisfy competencies, or Learning Community requirements. Only with the written authorization of the Core Director will a transferred course fulfill Quantitative Literacy and/or Writing Intensive requirements. Only in extraordinary circumstances, and only with the written authorization of the Core Director, will a transferred course fulfill Service Learning and/or Research and Presentation requirements (the latter for which departmental approval will also be solicited by the Core Director). Transfer credits may be used to fulfill core electives.
The standard transfer of credit system requires that students file the required Request for Off-Campus Course form with the Registrar’s office. The form must be completed in full and bear the required student and faculty signatures. Students are advised to consult the transfer equivalency database accessible from the Registrar's web page, to determine if a course offered elsewhere is equivalent to a Daemen course and/or is acceptable for transfer. If a course does not appear in the database, students are advised to provide a course description to the Daemen Chair of the credit granting department (Example: English Chair must approve English courses) when they are requesting permission to take an off-campus course. A minimum grade of C is required for transfer. If a higher grade is required, the faculty members signing the form will specify same. Students must have official transcripts for all off-campus coursework sent directly from the other institution to Daemen’s Registrar’s office. The student is responsible for the transcript fee.
Cross registration is an option available only to full-time matriculating students who wish to take an undergraduate course elsewhere during a semester. Consult the Special Programs for Enrichment and Academic Credit section of the Catalog for full details.
No transfer courses or cross registration are allowed in a senior’s final semester before degree conferral. Consult the In-Residence Course Work Requirement section of the catalog for details.
Regular and part-time students may audit courses by completing and filing with the Registrar the Permit to Audit form, by including the courses as AUDIT on their semester load, and by paying the appropriate fee(s), if applicable. Subject to available space, the College also welcomes alumni and senior citizens as auditors free of charge, although the payment of appropriate College fees (for materials, labs, etc.) may be required. Students may change their status in any credit course to that of an audit by filing (with the Registrar) the appropriate Drop/Add form (available in the Registration office) up to and including the last date for authorized withdrawal from a course. Consult the Academic Calendar for the exact dates. Auditing of courses is subject to the permission of the instructor.
During any term of enrollment, it is recommended that departments allow independent study only after carefully assessing whether the course can be successfully taught independently and after ascertaining that the student:
- has a grade point average of 2.5 or better;
- has completed all course work for previous courses undertaken;
- possesses the necessary motivation and ability for working independently.
The Independent Study request form must be signed by the instructor and the department chair before enrollment in the course is finalized. Summer and intersemester independent study also requires the approval of the appropriate divisional dean.
Directed Study Policy
Directed study may be arranged in various fields to allow students to supplement departmental courses. To enroll in Directed Study 458, the student must complete the Permission to Register form, gaining the approval of the directed study instructor and the chair of the department from which credit will be granted.
Credit for Learning from Life Experience (CLLE)
Daemen students may receive academic credit for training courses in the armed forces or other non-educational organizations, for acquired proficiency as determined by College Level Examination Program (CLEP) subject tests or Excelsior College Examinations, or for equivalent knowledge acquired through occupational or avocational life experiences. Criteria for granting Life Experience credit as presented in the following publications will be followed whenever possible:
1. College Level Examination Program (CLEP) by the College Board: limited to subject examinations.
2. Excelsior College Examinations by the University of the State of New York.
3. College Credit Recommendations by the National Program on Noncollegiate Sponsored Instruction (PONSI).
4. Guide to the Evaluation of Educational Experiences in the Armed Forces by the U.S. Armed Forces Institute (USAFI).
For further details, refer to the section in this catalog entitled Application Procedures: Credit by Examination. In cases in which the above criteria do not apply, the student may petition the Committee on Academic Standards for Credit for Learning from Life Experience (CLLE). The student should provide a recommendation from the faculty of the credit-approving department (via the chairperson). A faculty panel within the department from which credit is sought will design and conduct an individualized examination after consultation with the candidate. An oral examination, a written examination, a performance examination, or a combination of two or three of these evaluative techniques should be used. The Committee on Academic Standards will make the final decision regarding the requested credit. The amount of credit will vary with the nature of the learning experience and its applicability to a degree program. Students are advised to begin the CLLE application process by discussing with the chair of the credit-granting department the feasibility of their petition. A fee is assessed for each course/credit for which CLLE is granted.
Departments may offer challenge examinations to students who may possess proficiency in a particular course. Challenge exams must be designed by department faculty and are offered at the professional discretion of the faculty. Once a student completes the examination, he/she must petition the Committee on Academic Standards for credit for the course. The department chairperson, after grading the exam, will submit the grade recommendation to the Committee. The Committee’s decision is final. The course, grade and statement that a Challenge Exam was completed will appear on the student’s transcript. A fee is assessed for each course/credit in which a student completes a challenge exam.
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