Athletic Training Education Program Policies

Active Communicable Disease Policy

Universal Precautions - Since medical history and examination cannot reliably identify all patients infected with HIV or other blood-borne pathogens, blood and body- fluid precautions should be consistently used for ALL patients. This approach, previously recommended by CDC (3,4), and referred to as "universal blood and body-fluid precautions" or "universal precautions," should be used in the care of ALL patients, especially including those in emergency-care settings in which the risk of blood exposure is increased and the infection status of the patient is usually unknown (20).

  1. All health-care workers should routinely use appropriate barrier precautions to prevent skin and mucous-membrane exposure when contact with blood or other body fluids of any patient is anticipated. Gloves should be worn for touching blood and body fluids, mucous membranes, or non-intact skin of all patients, for handling items or surfaces soiled with blood or body fluids, and for performing venipuncture and other vascular access procedures. Gloves should be changed after contact with each patient. Masks and protective eye wear or face shields should be worn during procedures that are likely to generate droplets of blood or other body fluids to prevent exposure of mucous membranes of the mouth, nose, and eyes. Gowns or aprons should be worn during procedures that are likely to generate splashes of blood or other body fluids.
  2. Hands and other skin surfaces should be washed immediately and thoroughly if contaminated with blood or other body fluids. Hands should be washed immediately after gloves are removed.
  3. All health-care workers should take precautions to prevent injuries caused by needles, scalpels, and other sharp instruments or devices during procedures; when cleaning used instruments; during disposal of used needles; and when handling sharp instruments after procedures. To prevent needlestick injuries, needles should not be recapped, purposely bent or broken by hand, removed from disposable syringes, or otherwise manipulated by hand. After they are used, disposable syringes and needles, scalpel blades, and other sharp items should be placed in puncture-resistant containers for disposal; the puncture-resistant containers should be located as close as practical to the use area. Large-bore reusable needles should be placed in a puncture-resistant container for transport to the reprocessing area.
  4. Although saliva has not been implicated in HIV transmission, to minimize the need for emergency mouth-to-mouth resuscitation, mouth- pieces, resuscitation bags, or other ventilation devices should be available for use in areas in which the need for resuscitation is predictable.
  5. Health-care workers who have exudative lesions or weeping dermatitis should refrain from all direct patient care and from handling patient-care equipment until the condition resolves.
  6. Pregnant health-care workers are not known to be at greater risk of contracting HIV infection than health-care workers who are not pregnant; however, if a health-care worker develops HIV infection during pregnancy, the infant is at risk of infection resulting from perinatal transmission. Because of this risk, pregnant health-care workers should be especially familiar with and strictly adhere to precautions to minimize the risk of HIV transmission. Implementation of universal blood and body-fluid precautions for ALL patients eliminates the need for use of the isolation category of "Blood and Body Fluid Precautions" previously recommended by CDC (7) for patients known or suspected to be infected with blood-borne pathogens. Isolation precautions (e.g., enteric, "AFB" {7}) should be used as necessary if associated conditions, such as infectious diarrhea or tuberculosis, are diagnosed or suspected. Taken from: Recommendation for Prevention of HIV Transmission in Health Care Settings, U.S. Department of Health and Human Services, Public Health Service, Centers for Disease Control, Atlanta, Georgia 30333.

Blood-Borne Pathogen Training

Athletic training students must comply with Occupational Safety and Health Administration blood-borne pathogen procedures. Athletic training students must receive formal blood-borne pathogen training before being placed in a potential exposure situation. Athletic training students receive blood-borne pathogen training in HCS 200 prior to beginning their 50 clinical observation hours. If a student receives Blood-borne pathogen training outside of the Daemen campus the student is responsible to provide written documentation of completion of the Blood-borne pathogen training. An athletic training student, who does not participate in Blood-borne pathogen training, will become ineligible to participate in further Athletic Training clinical experiences until the training has been completed. Blood-Borne Pathogen Training is provided annually.

Clinical Supervision Policy

I.  All ATP assigned Athletic Training Student clinical experiences (e.g. ATH 590, 592, 593, & 594), will be conducted under the direct supervision of a qualified Approved Clinical Instructor (ACI) and/or Clinical Instructor (CI).

  • Direct Supervision-Supervision of the athletic training student during clinical experience. The ACI and or CI must be   physically present and have the ability to intervene on behalf of the athletic training student and the patient.
  • Approved Clinical Instruction (ACI)- An ACI is a Board of Certification (BOC) certified athletic trainer or other qualified health care professional who has been credentialed for at least one year and has completed ACI training at Daemen College to provide instruction and/or evaluation of the NATA Education Competencies and provide assessment of athletic training student's clinical proficiency.  An ACI may be a Clinical Instructor (CI). The ACI may not be a current student within the ATEP.
  • Clinical Instructor (CI)- A qualified health care professional who has been credentialed for a minimum of one year and provides supervision of athletic training students during their clinical experience.  The CI is not charged with the formal evaluation of an athletic training student's clinical proficiency. The CI may not be a current student within the ATEP.

    Additional notes:

  • The number of athletic training students assigned to any one ACI/CI as part of a clinical experience will be at an acceptable ratio (currently not to exceed 8:1) to ensure effective education al opportunity and allow for adequate supervision.
  • At least 75% of the student's clinical experiences must occur under the direct supervision of an ACI/CI who is a certified athletic trainer.

II.    Athletic training students will often have the opportunity to travel with teams to away events.  However, the ATEP prohibits any unsupervised student travel without the accompanying ACI/CI.  Athletic training students are not to be viewed or used as a replacement of a certified athletic trainer.  When traveling, the athletic training student must adhere to all policies in which the other team members are subject.  This includes, but is not limited to, dress codes, curfews, meeting times, and professional behavior.  Athletic training students are present to assist with the practices and contest preparation, injury care and treatment.

Confidentiality of Medical Records Policy

All athletic training students will be issued and are required to sign the "Oath of Confidentiality" (HIPPA) statement.

Confidentiality of the student-athlete's medical records must be maintained at all times, as these are considered legal documents. Records are not permitted to leave the secured designated area of the clinical instruction site. Any questions or concerns from the press, professional scouts, game/event management staff, institutional administrators, sports information personnel, opposing team personnel, spectators or other bystanders must be directed to the Head Athletic Trainer, ACI/CI, or Head Coach. If medical records are needed for a case study then the athletic training student must complete the appropriate Medical Records Release Form and have it approved by both the student-athlete and the Head Athletic Trainer, ACI/CI, and/or other designated clinical instruction site administrator (ie: Athletic Director, Sports Information, Medical Director, Medical records, etc) prior to accessing or using any information obtained from such records. This form gives the athletic training student access to the medical records only of the student-athlete noted on the form. The records still may not be taken out of the facility or photocopied under any circumstances. Anyone associated with access to documents that are the property of the Clinical Instruction Sites will fully comply will all regulations set forth by the Health Information Portability and Accountability Act (HIPPA). Athletic training students must remember that discussing the status of a student-athlete with other student-athletes is forbidden. This is considered a breach of confidentiality. The athletic training student must be aware of his/her surroundings at all times when the health status of a student-athlete is being discussed. This is perhaps one of the most serious violations that can occur and will result in circumstances that may not only remove one from the clinical experience, but could ultimately result in a suspension or dismissal from the athletic training education program. View A summary of the HIPPA policy rule.

Cell Phones

Cell phones should be turned on vibrate while you are on duty at your clinical instruction site. Only in emergencies should you be using your cell phone No personal phone calls, text messaging, etc should be occurring while you are on duty.  Failure to comply with cell phone policies can result in dismissal from the clinical instruction site.


  • All athletic training students are required to be CPR/AED certified through either American Heart Association BLS for Health care Providers or American Red Cross CPR for Professional Rescuers or the equivalent, prior to the start of the first day at clinical education experiences. CPR/AED certification and recertification is integrated within ATEP curriculum.  A copy of the CPR/AED card is provided to the supervising ACI/CI prior to beginning clinical experiences.

Dress Code

  • Wear appropriate attire to the Clinical Instruction Site at all times.
  • You should always wear your athletic training shirts when you are on -duty. Shirts must always look professional.. Unacceptable attire includes: beer shirts or shirts with questionable ads, shirts with another school's logo, tank tops, rolled up sleeves, mid-drifts, and low-cut or skin-tight shirts (women).
  • Pants should be khaki, navy black, etc.  Blue jeans are not allowed while "on duty."  Dress shorts are acceptable for warm weather or indoor events when appropriate.
  • Hats are allowed outside on occasion, but must be clean, in good shape, and must not display another team's logo (or advertisements) on them. Hats are not permitted when working indoor events.
  • Shoes should be "running quality." Heels, platforms, or open-toed shoes are not appropriate footwear when working in the Athletic Training Room or on the field. 
  • Weather-appropriate attire is allowed outside.
  • Come to the athletic training room dressed and ready to work.
  • Hair is to be kept well-groomed and out of your face. Please pull it back if it gets in the way.  Men, facial hair is acceptable as long as it is trimmed and neat.
  • Conservative jewelry and make-up may be worn that would portray appropriate professional demeanor.
  • Body piercing and tattoos should be concealed as much as possible in order to portray appropriate professional demeanor.
  • Eyebrow, nose, and lip piercings are not allowed.  Tongue piercing are acceptable ONLY if they are not made visible and you do not "play" with them.
  • Name tag as designated by school or per clinic regulations.

Failure of Clinical Education Experience

All clinical education experience (ATH 490, ATH 592, ATH 593, & ATH 594) grades are determined by the Clinical Coordinator (CC) in collaboration with the clinical instruction site or Approved Clinical Instructor(s) (ACI)/Clinical Instructor (s) (CI).  As soon as any difficulties are discovered by the CC, ACI, CI or student, the CC immediately contacts all parties and puts into place any appropriate interventions that may assist all parties in making the placement a positive and successful experience.

The grading of all clinical experience will be based on the ACI/CI's overall assessment using the forms provided by Daemen College as well as the CC's interpretation of the clinical education experience for that given student. This assessment is completed at the mid-term and end of each experience and following all affiliate visits, follow-up phone calls and any necessary interventions.

If a student fails a clinical experience, which is determined by the CC at Daemen College, they are required to repeat the experience in a similar clinical environment once a period of remedial work has been completed.  Scheduling of this repeat clinical experience will be completed by the CC as time allows.  If a student fails two clinical experience, the student is subject to dismissal from the Athletic Training Education Program as per departmental policy.

First Aid Certification

Athletic training students are required to become certified in first aid.  First aid certification is offered within the Athletic Training Education Program curriculum.

Grade Appeal Procedure

Grade appeal information can be found in the Daemen College Student Handbook.

Grievance Policies

Students within the Athletic Training Education Program are strongly encouraged to address concerns and attempt to resolve disputes directly with the individual(s) involved. It is understood that situations may arise in which assistance in resolving conflicts is necessary. In these situations, students are encouraged to present the case to the Athletic Training Education Program (ATEP) Director for advice and assistance in resolving the problem. The ATEP Program Director will work with the student and the involved party (ies) to find an acceptable solution. In the event the dispute involves the ATEP Director, the student should present the case to the Chair of the Athletic Training Department for assistance in resolving the problem. If satisfactory resolution is not achieved, the student should follow the steps that are outlined in the Daemen College Student Handbook.

If a dispute involves a decision that affects the student’s status within the Athletic Training Education Program (i.e. non-acceptance, probation, or dismissal), the student can appeal the decision by presenting (in writing) strong rationale to support his or her case to the Athletic Training Department. The student may then be invited to meet with the department to defend their case. Upon review the department will provide a written response to the student. If satisfactory resolution is not achieved, the student should follow the procedures outlined in the Daemen College Student Handbook.

Health Insurance

All students must have health insurance prior to starting clinical experiences. Please go to the Daemen College Health and Insurance Services Office for assistance (716-839-8446) or go to to enroll in the Daemen College health insurance plan.

Instruction and Evaluation of Cognitive and Psychomotor Competencies and clinical Proficiencies

Cognitive and psychomotor competencies are instructed and evaluated through practical exams and lab times that are associated with the corresponding classes. ACIs evaluate the clinical proficiencies contained within the corresponding Practical Application course, i.e. ATH 490.

Malpractice Insurance

The College carries Student Professional Liability insurance which covers the students during their clinical experiences. Clinical sites are provided a coy of this certificate annually.

Off-Campus Clinical Experiences

Athletic training students will have some clinical experience assignments at local high schools, physical therapy clinics, physicians' offices, etc. The athletic training student schedule becomes the schedule of that sire rather than the schedule you had for your on-campus rotation. In addition, your professional expectations, i.e., dress code, may be different than what you had when you were on-campus. These rotations/experiences are mandatory, thus you should attend every day that you do not have a class conflict.  Please work your job and social schedules around these clinical experiences.  Please do not call the site and request time off or ask if you are are to automatically be there.

Outside Employment

It is understood that many students must work outside jobs in order to finance their education, but keep outside jobs in perspective. Outside jobs cannot interfere with athletic training clinical experience hours. It is recommended that students do not participate in more than 10-12 hours per week in outside activities. Please do not let outside employment or other extracurricular activities take priority over your coursework/grades.

Participation in Varsity or Club Sports Policy

Due to the clinical experience hours required of athletic training students, participation in a varsity or club sport while enrolled in the program may require additional time (i.e. an extra year or more) to complete the curriculum. If a student chooses to participate in a varsity or club sport during the Athletic Training Education Program (i.e. junior, senior, or fifth year), the Athletic Training Education Program Director and/or Clinical Coordinator will meet with the athlete and the athlete’s coach in order to develop a plan that spells out the timeline as well as expectations of all parties for completion of the program. Intramural sport participation typically, does not create conflicts with the Athletic Training Education Program curriculum.

Physical Examinations and Health Forms

Each student will undergo a physical examination annually. A copy of the completed health form must be sent to the Daemen College Health and Insurance Services Office (HISO) for review prior to the beginning of the clinical experience. The health form is also available through the Daemen College HISO (716-839-8446).

The Daemen College HISO will also provide the student with a list of current immunizations and will apprise the student of what is needed.

All physical examinations are housed in the Daemen College HISO.

The ATEP CC will send a roster of currently enrolled professional phase ATSs (those eligible for clinical experience) to the HISO by June 1st.  The HISO will verify physical examination date, required immunizations and health insurance for each.  Any missing or required updated documentation will be communicated to the ATSs by the ATEP CC.  The deadline for completion of the above is on or before the first day of their assigned clinical experience.  Receipt must be verified by the HISO before ATSs will be allowed to attend their clinical experience.  The HISO will send a verification of the physical examination, required immunizations and health insurance card to the clinical site accompanied by a letter drafted by the ATEP PD and CC.

Preseason Attendance

All athletic training students will be required to report for pre-season training camps prior to the beginning of fall semester classes. Failure to report for pre-season may result in dismissal from the Athletic Training Education Program

Requests for time-off from Clinical Experiences

  • For requests of 1 day, the student must make a request of the ACI/CI, who will decide whether permission for the absence will be granted.  The student must have a reasonable excuse (i.e. funeral) to be excused from the clinical instruction site. All missed days need to be made up.
  • Athletic Training Students are expected to contact the clinical coordinator with any requests for 2 or more days off from the clinical experience.  If the request is granted, the clinical coordinator will contact the ACI/CI, the student will then speak with the ACI/CI to formally request the time off.  Any approval of time off is at the discretion of the ACI/CI. The student will notify the Clinical Coordinator at Daemen if permission is granted. 
  • The student will be granted time off for holidays in accordance with clinical instruction site.
  • In case of illness, notify the ACI/CI as soon as possible; also notify the Clinical Coordinator at Daemen College.
  • In case of absence for short periods of time, due to personal illness or serious family problems, the time must be made up before graduation. Final grades will not be assigned until all work is completed.

Team Travel Alcohol

When traveling with athletic teams, athletic training students are responsible for the healthcare of all student-athletes during the entire trip. As such, a zero tolerance policy is in effect with respect to alcohol consumption so that sound, rationale decisions can be made at all times.

Travel with Teams Policy

Athletic training students will often have the opportunity to travel with teams to away events. When traveling, the athletic training student must adhere to all policies in which the other team members are subject. This includes, but is not limited to, dress codes, curfews, meeting times, and professional behavior. Athletic training students are present to assist with the practices and contest preparation, injury care and treatments.

Unlawful Harassment including Sexual Harassment

This information is available in the Daemen College Student Handbook.

Weather Cancelations

Procedure for class cancelations due to weather is available on the Daemen College website at:

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