Disability Documentation Guidelines

Daemen College has established the following guidelines to ensure that  appropriate documentation supports the College’s provision of disability-related accommodations and services.  Any questions about the guidelines may be directed to the Disability Services Coordinator (Research & Information Commons, room 113; telephone: (716) 839-8228).

  1. Documentation should be provided by a qualified professional with the appropriate credentials, training, and experience to identify the specific disability diagnosed and to make recommendations for appropriate accommodations.  Evaluators should have no personal relationship with the individual being evaluated.
  2. The evaluator’s report must provide clear evidence of a disability, including a statement describing the condition, how the condition was diagnosed, a description of current functional limitations, and if pertinent, the prognosis of the condition.  The documentation should contain the evaluator’s recommendations concerning specific disability-related accommodations, stating clearly how the recommended accommodations are logically related to functional limitations.
  3. An Individualized Educational Plan (IEP), 504 Plan, or high school exit summary of performance may be submitted; however, such documents must contain or be accompanied by the testing and/or other diagnostic evaluation upon which these plans are based; the plans, alone, do not constitute sufficient documentation to support a request for accommodations in the postsecondary setting.
  4. Because needs may change over time and change within the context of specific educational settings, current documentation is preferred.  Depending on the nature of the disability, the College may require submission of an up-to-date evaluation before authorizing accommodations.  The College may also require periodic updates for continued provision of accommodations if a disabling condition is not stable (e.g., psychiatric disorders).
  5. Although Daemen College strives to ensure a smooth transition to the college learning environment, the College is not obligated to adopt the specific  recommendations of any outside entities, including schools previously attended.  A recommended accommodation will not be authorized if the accommodation would create an undue hardship for the College or compromise the essential nature of a program or activity.  All requests are reviewed on a case-by-case basis and any questions or concerns should be discussed with the Coordinator of Disability Services.

Documentation should be mailed or faxed to the confidential attention of Jennifer Runco, Coordinator of Disability Services, Daemen College, 4380 Main St., Amherst, New York 14226.  Fax: (716) 839-8279.  Documentation will be kept confidential and shared only on a need-to-know basis in accordance with the requirements of all applicable laws.

In determining the acceptability of documentation, Daemen College follows “Best Practices: Disability Documentation in Higher Education,” including the “Seven Essential Elements of Quality Disability Documentation” published by the Association on Higher Education and Disability (AHEAD).  See the AHEAD website at http://www.ahead.org.  Other references include the documentation guidelines of the Educational Testing Service (ETS), found on the web at http://www.ets.org.


Associate Dean of the College
(504/ADA Coordinator)
August 2006  (4th  revision)

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