Daemen University IRB

The Institutional Review Board - Human Subjects Research (IRB) is responsible for ensuring that all research at Daemen University involving human subjects is appropriately documented in accordance with pertinent legal and ethical requirements. Researchers who receive the Committee's approval for their projects are responsible for conducting the research as approved, without changes pertaining to the treatment of subjects, and are responsible for maintaining ethical standards while conducting research.

This page provides faculty and students with the necessary information to conduct, report and seek approval of research in the most appropriate and efficient manner.

Before submitting proposals, researchers must consult the Daemen University Institutional Review Board (IRB) Human Subjects Research Policy, including its description of criteria for Exempt, Expedited and Full Review Proposals, and required elements of informed consent.


*Standards for Conducting In-Person, Face-to-Face Research Procedures for all Daemen and Daemen-Affiliated Research During the COVID-19 Pandemic

Daemen University IRB has issued required standards for conducting any in-person, face-to-face research procedures during the COVID-19 pandemic. These standards follow current state and federal guidelines and are being implemented with the primary focus to protect research participants, researchers, and the larger community from risk of infection with COVID-19.


Studies that utilize only remote research procedures can still be submitted for approval and conducted as usual. Additionally, certain types of studies that utilize in-person, face-to-face research procedures may be approved following the inclusion of additional safety procedures and depending on current risk levels in the county. This information is outlined in the Standards for Conducting In-Person Research document, which explains the types of research and what safety procedures need to be in place depending on county risk levels, in order to conduct in-person, face-to-face procedures.

Current Stage: YELLOW


Research Safety Plan:

ALL research studies using human subject participants that are requesting to use any in-person, face-to-face procedures must submit a Research Safety Plan. This applies to previously approved studies that have paused due to the pandemic and wish to resume, as well as any new study requests.

  • To resume in-person, face-to-face procedures within a previously approved research protocol, please submit an official Modification Form indicating the necessary safety procedures, and append the Research Safety Plan.
  • To begin a new study involving in-person, face-to-face procedures, please submit the appropriate Application for Certificate of Exemption or Application for Expedited or Full Review, being sure to include the necessary safety procedures and append the Research Safety Plan.

For any questions related to these standards, please contact the Chair of the IRB at irb@daemen.edu or the IRB administrator at (716) 839-8477.


Submission Instructions

All requests for review of proposals should be submitted to irb@daemen.edu according to the following instructions. Please note that the review process will be delayed if applications are not submitted according to the following instructions.

  1. Complete an application for review of your protocol using the most current form that is available (posted in the sidebar).
  2. Send the application as a single Word doc. attachment (with all relevant appendices included at the end of the protocol application)  to irb@daemen.edu. The file name of your main application should be in the following format: Last Name First Initial - IRB - Date [e.g., Smith K IRB 10-18-22.doc].
  3. Include a meaningful subject line in your e-mail (e.g., IRB Expedited Review Request: K. Smith) and a brief message in your e-mail indicating the level of review you are requesting. 
  4. If the project involves student researcher(s), the application must be fully vetted and sent by the Daemen faculty member supervising the project. Submissions will be returned and NOT reviewed if submitted by anyone other than supervising faculty.
  5. Send the application from your daemen.edu e-mail address, and cc all associated investigators on the email submission. (Copy the submission e-mail to all Daemen-affiliated associate investigators' daemen.edu e-mail addresses and to all non-Daemen-affiliated associate investigators' professional e-mail addresses.)
  6. Current verification (completion reports) of CITI training from ALL investigators (including all student researchers and faculty sponsors) must accompany the application (either as a separate attachment or within the protocol application document). Daemen researchers needing CITI training should access the CITI Program website.  Please refer to CITI Instructions below (under FAQs) for further information and more detailed instructions about accessing the CITI site and completion requirements.



Proposals for Exempt and Expedited review are accepted and reviewed on a rolling basis (ie. no deadlines) and may be submitted at any time without regard to meeting schedule. For your research timeline, please plan on 2 - 3 weeks turnaround time for review of applications for Certification of Exemption, and 3 - 4 weeks turnaround time for review of applications for Expedited review. Proposals that are incomplete or inaccurately submitted will likely extend your timeline. 

Proposals for Full Committee review must be received 10 business days prior to the scheduled meeting date (see below), or review of the proposal may be tabled for the following meeting.

Please note: regardless of the type of review being submitted, please plan your timeline accordingly, and allow for the potential of multiple rounds of revisions.

Academic Year 2022- 2023 IRB Meeting Dates

Meetings to discuss full-review protocol submissions are usually held once per month on a Thursday in the RIC or via Zoom from 11:30 a.m. to 12:45 p.m. during the academic year. (Please note that the IRB does not typically meet to review full-review protocols during the summer - please plan accordingly). 

Fall 2022

  • September 15th
  • October 13th 
  • November 17th
  • December 15th

Spring 2023



Frequently Asked Questions

IRB Templates and Samples