Apostille Requests

An Apostille is an official authentication that ensures that public documents issued in one signatory country will be recognized as valid in another signatory country, according to the 1961 Hague Convention.

Students may need an Apostille to authenticate their transcript and/or diploma for use in a foreign country. The Registrar's Office assists students with this process by certifying the documents as official records of the University. Students then follow the steps below with the Erie County Clerk's Office and the New York State Department of State to complete the Apostille.

How to obtain an Apostille

Step 1:

Submit a written request to the Registrar's Office at registrar@daemen.edu explaining what is needed, why it is being requested, the name of the country that will be receiving your document(s), and the mailing address for where the document(s) should be returned.

Step 2:

Mail or bring the document(s) that require an Apostille to the Registrar's Office.

Daemen University
Office of the Registrar
4380 Main St.
Amherst, NY 14226

  • Transcripts: Place an order for your transcript through the National Student Clearinghouse, following the instructions for Ordering a Hard Copy Daemen University Transcript, and have it mailed to yourself. 
  • Diplomas: If you have your original diploma, you may make a photocopy and send this to the Registrar's Office. If you do not have your original diploma, you will need to request a replacement diploma and pay for it online. Please note, replacement diplomas are only ordered three times per year after the January, May or September conferral dates.

Step 3:

The Registrar's Office will certify your document(s) as a true document in the presence of a notary public and will return the document(s) to you at the mailing address you provided in your request.

Step 4:

Once you receive the notarized document(s), mail or bring them to the Erie County Clerk's Office.

Erie County Clerk's Office
92 Franklin St.
Buffalo, NY 14202

The Erie County Clerk's Office will authenticate the notary public signature. There is a $3 fee per document being authenticated. Only money orders or certified checks are acceptable by the Erie County Clerk and all fees must be paid in U.S. dollars.

Please refer to the Erie County Clerk's Apostilles webpage for additional information.

Step 5:

Upon authentication by the Erie County Clerk's Office, your document(s) will need to be sent to the New York Department of State for a final authentication. There is a $10 fee per document that will require a certified check, bank draft, money order, or attorney check. Personal checks will not be accepted. There are a few ways in which you can submit your document(s) to the New York Department of State:

  • Option 1 - Erie County Clerk's Office Mails Document(s): When you submit your document(s) to the Erie County Clerk's Office, you may also include a postage-paid envelope to the New York Department of State, the $10 per document fee, the completed Apostille/Certificate of Authentication Request form, and a return envelope with your address. The Erie County Clerk's Office will then deposit your document in the mail to the New York Department of State on your behalf.
  • Option 2 - Mail Document(s) to New York Department of State: Mail all authenticated documents received back from the Erie County Clerk's Office, the $10 per document fee, and the completed Apostille/Certificate of Authentication Request form, to the New York Department of State. The mailing address will vary depending on your payment type. Please review the Apostille/Certificate of Authentication Request form for the correct address.
  • Option 3 - Bring Document(s) to New York Department of State: Authenticated document(s) may be brought to the Department of State's walk-in center in Buffalo.
    • NYS Department of State
      Division of Licensing Services
      295 Main St, 8th Floor, Suite 821
      Buffalo, NY 14203